Project & Office Support

• Provide administrative support to construction and project management teams
• Assist with contract documents, purchase orders, subcontracts, and change orders
• Maintain project files, drawings, permits, and inspection records
• Prepare and distribute project documents, reports, and correspondence
• Track project schedules, calendars, and deadlines

Communication & Coordination

• Serve as a point of contact between office staff, project managers, subcontractors, and vendors
• Schedule meetings, site visits, inspections, and training sessions
• Answer phones, route calls, and manage emails professionally

Accounting & Payroll Support

• Assist with invoice processing, job costing, and expense tracking
• Collect and review timesheets and support payroll coordination
• Track lien waivers, insurance certificates, and vendor compliance documents

Compliance & Documentation

• Ensure all project documentation is accurate, complete, and up to date
• Assist with permit applications, safety documentation, and close-out packages
• Maintain confidentiality of company and project information

General Administrative Duties

• Order office and jobsite supplies
• Perform data entry and maintain construction management systems
• Support general office operations and ad-hoc administrative tasks